As we continue to grow in number and sophistication, it becomes increasingly important to become more organized in delegating the many duties that are called for in what we do. Here is a listing of certain volunteer roles that need doing. And we’ll be asking members to volunteer for these roles each semester, so as to keep things manageable for the Pelhams.
What the Executive Director / Music Director does
These positions are held permanently by Jack Pelham, who:
- runs the rehearsals
- picks the music
- writes/arranges (many of) the songs
- engraves the scores (sheet music)
- creates the rehearsal tracks and other rehearsal aids (if any)
- is the artistic designer and executive producer of the concerts
What the Technical Director does
The Technical Director (James Pelham) is ultimately responsible for:
- Setting up all technical equipment.
- Running it, or overseeing whomever runs it.
- Housing said equipment between shows and rehearsals in the Pelham basement.
What the Board of Directors does
The Board of Directors:
- handle the corporate end of Sing, Montana!
- running the nonprofit corporation to facilitate the business end of what we do, so that the Director can focus on what he does best.
OTHER NEW CHOIR ROLES
REHEARSALS / ONGOING
- Rehearsal Load-in Techs (2 positions). Works under the direction of the Director Technical Director to unload gear from the Pelham’s car, bring it into the rehearsal hall, and set it up. Must be on-site and ready to go at 5:30 pm for each rehearsal.
- Rehearsal Load-out Techs (2 positions). Works under the direction of the Director Technical Director to breakdown, pack, and load gear from the rehearsal hall into the Pelham’s car. Must be done immediately after rehearsal each week. (8:30)
- Librarian. Works under the direction of the Music Director to print, sort, hole-punch, store, and pass out sheet music to choir members. Occasional printing sessions will have to be scheduled at the Pelham studio (where the printer is)—particularly near the beginning of each semester. The Librarian keeps track of who has what–and especially on store-bought music. Maintains several folders to keep on hand as visitor folders–or to be given to new members who join.
- Attendance Manager. Works under the direction of both the Music Director and the Technical Director to keep attendance records and member name tags in order. Keeps records of contact information for all members, active and inactive. May require some simple computer work, entering data occasionally. (This position is being created as we speak, and James is programming an application for keeping track of attendance, as well as keeping track of members’ advance notice of intended absences.)
- Historian / Calendar Czar. Works under the direction of the Executive Director track of what all goes on in the organization each year, keeping a scrapbook (or online record) of such. Works under the direction of the Executive Director to help us keep abreast of local calendars of events, for the purposes of planning our seasons and shows. Helps plan show dates, sometimes over a year in advance.
- Social Media Publicist. Works under the direction of the Executive Director to post at least once a week to Facebook and other social media platforms with a view to publicizing what we do. Frequently takes (or collects) and posts photographs of rehearsals, shows, and other activities. Also posts recording/video clips of parts of our shows or rehearsals. Needs to be a good writer of short posts and an experienced user of Facebook.
- Christmas Caroling Planner. Works under the direction of the Executive Director to plan one or more Christmas caroling outings each year (early December). Will serve as the contact person with choir members, and also with the Downtown Billings Alliance.
- Spring / Fall Bonfire Party Planner. Works under the direction of the Executive Director to plan